Preserve usage trends
Track report views, unique viewers, repeat engagement, and inactivity for as long as your SQL retention policy allows.
Self-hosted Power BI usage intelligence
Turn Power BI usage into decisions you can defend.
See adoption, performance, and report activity across selected workspaces in one Power BI model—with history stored in your SQL environment.
The decisions behind the metrics
Know what to promote, improve, consolidate, monitor, or retire.
UsageVault is for BI platform owners who need durable evidence across a bounded portfolio of Power BI workspaces without purchasing a broader platform for one focused problem.
See beneath reports
Identify the pages people use, the pages they ignore, and where engagement is concentrated.
Prioritize user impact
Combine page-opening performance with audience and usage volume so optimization starts where it matters most.
Turn insight into action
Surface declining reports, low-adoption content, concentrated usage, and performance risks for review.
A strong fit when
Your important Power BI workspaces have outgrown short-term, one-at-a-time usage review.
- ✓ You manage multiple approved workspaces
- ✓ You need report and page history beyond the source window
- ✓ You have an approved SQL and compute environment
- ✓ You prefer customer-controlled user telemetry
Guided implementation, documented handoff
Three stages from approved access to usable evidence.
UsageVault handles product configuration and end-to-end validation. Your team provides the approved Microsoft access, SQL, compute, networking, backups, and administrators. Review the implementation requirements.
Configure
Confirm licensing, permissions, workspace scope, SQL, compute, networking, retention, and privacy requirements.
Validate
Verify collection, database writes, duplicate prevention, scheduling, report refresh, health checks, and notifications.
Handoff
Walk through administration, workspace onboarding, troubleshooting, upgrades, backups, and the customizable semantic model.
Customer-owned by design
A direct path from Power BI telemetry to evidence your organization controls.
Under the standard self-hosted deployment, identifiable viewer activity does not need to be stored in a separate UsageVault-hosted analytics platform.
Review the security and responsibility model
Microsoft service
Power BIApproved workspaces
Your environment
CollectorCustomer compute
Your SQLHistorical repository
Your reportPower BI experience
Customer-managed identity, compute, storage, and access
Power BI usage monitoring options compared
Choose the approach that fits your actual requirement.
Native usage metrics, an internal build, UsageVault, and broad governance suites solve different scopes. This comparison focuses on the first three paths for durable report and page usage intelligence.
| Capability | Native Power BI usage metrics | Build internally | UsageVault |
|---|---|---|---|
| Ready-to-use monitoring product | Included capability | Internal project | Included |
| Historical retention | Source window | You design it | Your SQL policy |
| Page-level usage and performance history | Source window | Custom build | Included |
| Multi-workspace analysis | Workspace-oriented | Custom build | Included |
| Primary historical storage | Power BI service | Customer-designed | Customer SQL |
| Fabric capacity required | No | Depends on design | No |
| Implementation path | Self-service | Internal delivery | Guided setup |
| Commercial model | Power BI licensing | Labor plus infrastructure | One-time license |
This is a scope comparison, not a claim that one approach is universally better. UsageVault complements Power BI; appropriate Microsoft licensing, permissions, and customer-provided infrastructure are still required.
Simple, perpetual pricing
Start with the estate you have.
Start with the estate you have.
Expand when the evidence earns it.
Both packages include a perpetual self-hosted license, guided implementation, and customer-controlled history. No per-user fees. No required software renewal.
One-time purchase
Customer-owned SQL history
Implementation included
Up to 10 workspaces
UsageVault Core
$3,900 one time
For a focused BI team building durable usage history.
A practical first deploymentOne environment · one business delivery scope
- ✓ Perpetual self-hosted license
- ✓ Installation and initial setup for 3 workspaces
- ✓ Automated collection and SQL history
- ✓ Standard Power BI model and report
- ✓ Administrator guide and one handoff session
- ✓ 90 days of standard support
- ✓ 12 months of generally released updates
- ✓ Self-service onboarding up to 10 workspaces
Recommended
UsageVault Portfolio
$7,900 one time
For BI leaders managing adoption across a broader estate.
Everything in Core, with broader rolloutOne environment · up to 5 delivery scopes
- ✓ Monitoring for up to 50 workspaces
- ✓ Initial setup for 10 workspaces
- ✓ Business-scope isolation and IT administration view
- ✓ Portfolio semantic models and reporting experience
- ✓ Two administrator handoff sessions
- ✓ 12 months of standard support
- ✓ 12 months of generally released updates
- ✓ Expansion plan for the remaining estate
Before purchase, we confirm the fit.
Review product facts
We review your workspace count, licensing, SQL, compute, networking, security expectations, and implementation boundary.
Prices are in US dollars for one customer-controlled production environment. Customer provides Microsoft licensing, SQL, compute, networking, backups, security controls, and administrative access. Taxes, infrastructure remediation, custom development, migrations, additional environments, and premium services are not included.
Frequently asked
Direct answers to the questions that affect fit.
Start with the most common product, implementation, data, and support questions here before scheduling anything.
Request a fit check ↗No. UsageVault does not require Fabric capacity for its monitoring workload. You still need appropriate Power BI licensing, permissions, SQL storage, compute, networking, and administrative access.
The standard deployment includes the collection service, SQL database objects, scheduled execution, operational monitoring, notifications, semantic model, and Power BI report. The final architecture reflects your approved infrastructure.
Under the standard self-hosted deployment, usage history is stored in a customer-controlled SQL environment. Your organization controls database access, retention, backups, and report distribution.
UsageVault preserves available report, page, performance, user, device, workspace, and collection-health information from supported Microsoft interfaces. Exact availability depends on licensing, permissions, tenant configuration, and source behavior.
History can be retained according to your database capacity and internal retention policy. UsageVault does not impose its own 30-day retention limit.
Yes. Authorized administrators receive a documented workspace-management process, and the delivered semantic model can be extended with customer measures and report pages using the supported customization approach.
UsageVault begins building history after installation and preserves any history still available from the supported source. It cannot recreate activity Microsoft no longer makes available.
The implementation scope is confirmed during readiness review because timing depends on licensing, approvals, networking, SQL, compute, and workspace count. The purchase includes guided configuration, validation, documentation, and handoff.
Core includes 90 days of standard support; Portfolio includes 12 months. Both packages include 12 months of generally released product and compatibility updates. The installed version remains licensed for perpetual use after the included period. Custom development, customer infrastructure administration, major migrations, and premium response commitments are separately scoped.
See whether UsageVault fits your estate
Bring the portfolio question you cannot answer today.
In 30 minutes, we will show how UsageVault would answer it, review your prerequisites, and tell you plainly whether native tools, an internal build, or UsageVault is the better fit.
No obligation · No Fabric capacity required for the monitoring workload · No annual software renewal