Measure durable adoption
Compare viewers, repeat engagement, report usage, and inactivity over the periods your organization considers meaningful.
Power BI usage history
How to keep Power BI Usage Metrics beyond 30 or 90 days.
To retain Power BI usage history beyond the native source window, export it to an external store before it expires. You can build and operate that process internally or use UsageVault to collect available report and page activity from selected workspaces into customer-controlled SQL.
Why history matters
Short windows make long-term decisions harder.
Content adoption and governance decisions often depend on seasonal, launch, migration, or year-over-year patterns. If the underlying events disappear before the decision, teams are left with anecdotes.
Defend consolidation decisions
Use historical evidence to identify declining, duplicated, unused, or business-critical content before changing the estate.
Track portfolio change
See how workspace, report, page, audience, and device patterns evolve through launches, reorganizations, and migrations.
Control retention
Set retention and backup practices in customer-controlled SQL instead of accepting a fixed UsageVault reporting window.
Which native retention window applies?
Microsoft’s modern Usage Metrics documentation says the preview semantic model retains 30 days and recommends periodic export for longer history. The legacy Usage Metrics documentation describes a 90-day report. Microsoft capabilities change, so verify the active experience and source behavior in the target tenant.
What can be preserved?
UsageVault can preserve available report, page, performance, user, device, workspace, and collection-health information from supported Microsoft interfaces. Exact fields and history depend on licensing, permissions, tenant configuration, and source behavior.
Can UsageVault recover old activity?
Only if the source still exposes it. Collection begins after installation and can preserve history that remains available at that time; activity Microsoft no longer makes available cannot be recreated.
Where does the history live?
In the standard deployment, it lives in a customer-controlled SQL repository and is analyzed through the delivered Power BI semantic model and report. See how to combine multiple workspaces, review the security and data architecture, or check the product facts.
Preserve the next period
Start building history before the next decision.
Review the current source availability, your retention goal, and the deployment path in a 30-minute walkthrough.
Usage history walkthrough
Bring your workspace count and retention questions.
Request a demo