Power BI report retirement checklist.
Low usage should trigger investigation—not deletion. Complete these evidence checks with the report owner before simplifying, archiving, replacing, or retiring a report.
Check the decision from four angles.
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How to use the result
A complete checklist means the evidence package is ready for a decision. It does not mean “delete.” The appropriate action may be to improve discoverability, tune a slow page, consolidate duplicate content, archive temporarily, or retain a critical low-frequency report.
What usage evidence can contribute
Long-term report and page history can identify sustained inactivity, limited audience reach, changing behavior, and pages that receive little attention. Pair it with owner interviews, the report’s business purpose, access patterns, dependency checks, and policy requirements.
Need a durable history across selected workspaces? See the multi-workspace guide or schedule a fit check.